SharePoint vs. OneDrive – Which Should I Use?

As you’d expect from two Microsoft solutions, there are lots of great things about both SharePoint and OneDrive. 

Whichever one you use, your data will be stored securely within Microsoft’s vast and dependable data centres where it’ll benefit from Microsoft security features that keep your data safe at all times. 

You’ll also be able to access your data from anywhere on both solutions, as long as you have an internet connection. Both of these cloud storage solutions also have easy to use interfaces and are compatible with Microsoft 365 and Teams. They’re also both flexible, allowing you to scale up your storage requirements as your business grows

What do you want to use cloud storage for?

So, when it comes to the OneDrive versus SharePoint debate, we know they’re both very solid behind the scenes. The real difference is how they’re used. 

OneDrive is essentially an online folder system for file storage, making it well suited to storing your photos and files for personal use. On the other hand, SharePoint includes enterprise-level features such as CMS and dashboards that make it a better fit for collaboration.

Cloud storage, which both OneDrive and SharePoint provide, is a convenient and efficient way to store, manage and access data online.

The benefits include:

• Access from anywhere – Data on both OneDrive and SharePoint can be accessed by the user from almost anywhere with an internet connection using any device.
• Team collaboration – You can share files effortlessly with multiple users so they can access the data and make changes.
• Cheaper than physical drivers – Cloud storage is cheaper than buying additional storage hardware. 
• Backup and recovery – You can create cloud backups of data that’s held on local storage or physical drives.
• Security – Enterprise-grade security helps to protect your data from physical theft and cyber attacks.
• Scalability – You can add or remove storage space very easily to match your business’s changing needs. 

However, there are also a couple of things to bear in mind. 

• Reliance on an internet connection – You can only access files that are stored in the cloud when you have an internet connection. 
• Possible data privacy breaches – Your data is no longer in your physical possession, so you are reliant on the provider to keep your data secure.  

What’s best for you?

Whether you choose OneDrive, SharePoint or both, the right decision depends on your individual needs and the requirements of your business. For many businesses, a combination of the two works well, and even if you think you could get away with one or the other now, it’s worth thinking about what your business will look like in three to five years. If you’re not sure what the best approach is, we’re always happy to discuss your priorities and options with you.