As you’d expect from two Microsoft solutions, there are lots of great things about both SharePoint and OneDrive.
Whichever one you use, your data will be stored securely within Microsoft’s vast and dependable data centres where it’ll benefit from Microsoft security features that keep your data safe at all times.
You’ll also be able to access your data from anywhere on both solutions, as long as you have an internet connection. Both of these cloud storage solutions also have easy to use interfaces and are compatible with Microsoft 365 and Teams. They’re also both flexible, allowing you to scale up your storage requirements as your business grows
What do you want to use cloud storage for?
So, when it comes to the OneDrive versus SharePoint debate, we know they’re both very solid behind the scenes. The real difference is how they’re used.
OneDrive is essentially an online folder system for file storage, making it well suited to storing your photos and files for personal use. On the other hand, SharePoint includes enterprise-level features such as CMS and dashboards that make it a better fit for collaboration.
Personal storage: use OneDrive
You should see OneDrive as your personal storage solution where you can put documents and files that other people in your business do not need to see. For example, if you’re working on a document that you’re not ready to share or includes sensitive HR information, store it in your OneDrive. Although it’s private, you will be able to share it with select people as and when you wish. Until then, the OneDrive acts as your own hard drive but in the cloud.
Shared storage: use SharePoint
If you’re looking for a collaborative cloud storage solution that allows a group of workers to access and edit the same document, SharePoint is a good fit. You can store, manage and distribute files to users with different access levels and permissions, and it’s also where everything on Microsoft Teams is stored, making it a great all-around collaboration tool. SharePoint can also be used to create an intranet of internal web pages, such as training pages or HR resources, that only those inside your organisation can access. The opportunities to scale these features make SharePoint a formidable tool.
What do you get for your subscription?
OneDrive and SharePoint are both included in all versions of Microsoft 365 for Business and Enterprise, along with a host of other applications and services. Microsoft 365 Business Basic is the cheapest package at £3.80 per user/per month, and that includes both OneDrive and SharePoint.
Take a look at the different plans and features for OneDrive and SharePoint.